Administrative Assistant
About Marion Counseling
Marion Counseling is a client‑focused mental health organization dedicated to providing compassionate, high‑quality therapeutic services to individuals, families, and communities. Our mission is to support emotional well‑being, promote healing, and empower clients to lead healthier, more fulfilling lives. We value professionalism, empathy, teamwork, and a supportive work environment where employees can grow and succeed.
Position Summary
We are seeking a reliable and detail‑oriented Administrative Assistant to support daily office operations. This role ensures smooth workflow, accurate documentation, and excellent communication with clients and staff. The ideal candidate is organized, professional, and comfortable working in a confidential healthcare environment.
Key Responsibilities
Greet clients and manage front‑desk operations
Answer and route phone calls, emails, and appointment inquiries
Schedule client sessions and maintain clinician calendars
Assist with intake paperwork, documentation, and client records
Maintain organized digital and physical filing systems
Support billing, insurance verification, and administrative reporting
Prepare documents, forms, and correspondence
Assist with office coordination, supplies, and general administrative tasks
Uphold confidentiality and HIPAA compliance at all times
Qualifications
High school diploma or equivalent; associate degree preferred
Strong communication and customer‑service skills
Excellent organizational and time‑management abilities
Proficiency with Microsoft Office or Google Workspace
Ability to multitask in a fast‑paced environment
Prior administrative or healthcare office experience is a plus
Benefits
Competitive hourly pay
Paid time off and paid holidays
Health, dental, and vision insurance
Professional development and training opportunities
Supportive, mission‑driven work environment
Opportunities for long‑term growth
Salary
$42,000 – $55,000 per year